We’re glad you’re thinking about taking the next step!
Following is a short form to collect your basic information. To complete this, you’ll need your contact information, your medical information (like the name of medications and allergies) and a copy of both sides of your health insurance card (if you have insurance you plan to use).We collect this information so we can get back to you with the most accurate information possible.
Electronic systems used will incorporate network and software security protocols to protect the confidentiality of patient identification and imaging data and will include measures to safeguard the data and to ensure its integrity against intentional or unintentional corruption.
· Improved access to medical care by enabling a patient to be seen outside the usual medical setting.
· More efficient medical evaluation and management.
As with any medical procedure, there are potential risks associated with the use of telemedicine. These risks include, but may not be limited to:
· In rare cases, information transmitted may not be sufficient (e.g. poor resolution of images) to allow for appropriate medical decision making by the physician and consultant(s);
· Delays in medical evaluation and treatment could occur due to deficiencies or failures of the equipment;
· In very rare instances, security protocols could fail, causing a breach of privacy of personal medical information;
· In rare cases, a lack of access to complete medical records may result in adverse drug interactions or allergic reactions or other judgment errors;
By signing this form, I understand the following:
1. I understand that the laws that protect privacy and the confidentiality of medical information also apply to telemedicine, and that no information obtained in the use of telemedicine which identifies me will be disclosed to researchers or other entities without my consent.
2. I understand that I have the right to withhold or withdraw my consent to the use of telemedicine in the course of my care at any time, without affecting my right to future care or treatment.
3. I understand that I have the right to inspect all information obtained and recorded in the course of a telemedicine interaction, and may receive copies of this information for a reasonable fee.
4. I understand that a variety of alternative methods of medical care may be available to me, and that I may choose one or more of these at any time. My physician has explained the alternatives to my satisfaction.
5. I understand that telemedicine may involve electronic communication of my personal medical information to other medical practitioners who may be located in other areas, including out of state.
6. I understand that it is my duty to inform my primary care provider of electronic interactions regarding my care that I may have with other healthcare providers.
7. I understand that I may expect the anticipated benefits from the use of telemedicine in my care, but that no results can be guaranteed or assured.
8. I understand that it is my responsibility to contact my insurance to verify if this service will ve covered by insurance.
This notice describes how medical information about you may be used and disclosed and how you can get access to this information.
Please review it carefully.
When it comes to your health information, you have certain rights.
This section explains your rights and some of our responsibilities to help you.
--Get an electronic or paper copy of your medical record
--You can ask to see or get an electronic or paper copy of your medical record and other health information we have about you. Ask us how to do this. We will provide a copy or a summary of your health information, usually within 30 days of your request. We may charge a reasonable, cost-based fee.
--Ask us to correct your medical record
--You can ask us to correct health information about you that you think is incorrect or incomplete. Ask us how to do this. We may say “no” to your request, but we’ll tell you why in writing within 60 days.
--Request confidential communications
--You can ask us to contact you in a specific way (for example, home or office phone) or to send mail to a different address. We will say “yes” to all reasonable requests.
--Ask us to limit what we use or share
--You can ask us not to use or share certain health information for treatment, payment, or our operations. We are not required to agree to your request, and we may say “no” if it would affect your care.
--If you pay for a service or health care item out- of-pocket in full, you can ask us not to share that information for the purpose of payment or our operations with your health insurer. We will say “yes” unless a law requires us to share that information.
--Get a list of those with whom we’ve shared information
--You can ask for a list (accounting) of the times we’ve shared your health information for six years prior to the date you ask, who we shared it with, and why. We will include all the disclosures except for those about treatment, payment, and health care operations, and certain other disclosures (such as any you asked us to make). We’ll provide one accounting a year for free but will charge a reasonable, cost-based fee if you ask for another one within 12 months.
--Get a copy of this privacy notice
--You can ask for a paper copy of this notice at any time, even if you have agreed to receive the notice electronically. We will provide you with a paper copy promptly.
--Choose someone to act for you
--If you have given someone medical power of attorney or if someone is your legal guardian, that person can exercise your rights and make choices about your health information.
--We will make sure the person has this authority and can act for you before we take any action.
--File a complaint if you feel your rights are violated
--You can complain if you feel we have violated your rights by contacting us using the information on the back page.
--You can file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights by sending a letter to 200 Independence Avenue, S.W., Washington, D.C. 20201, calling 1-877-696- 6775, or visiting www.hhs.gov/ocr/privacy/hipaa/complaints/ .
--We will not retaliate against you for filing a complaint.
--For certain health information, you can tell us your choices about what we share. If you have a clear preference for how we share your information in the situations described below, talk to us. Tell us what you want us to do, and we will follow your instructions.
In these cases, you have both the right and choice to tell us to:
--Share information with your family, close friends, or others involved in your care
--Share information in a disaster relief situation
--Include your information in a hospital directory
--If you are not able to tell us your preference, for example if you are unconscious, we may go ahead and share your information if we believe it is in your best interest. We may also share your information when needed to lessen a serious and imminent threat to health or safety.
In these cases we never share your information unless you give us written permission:
--Sale of your information
--Most sharing of psychotherapy notes
How do we typically use or share your health information?
We typically use or share your health information in the following ways.
--We can use your health information and share it with other professionals who are treating you. Example: A doctor treating you for an injury asks another doctor about your overall health condition.
--Run our organization
--We can use and share your health information to run our practice, improve your care, and contact you when necessary. Example: We use health information about you to manage your treatment and services.
--Bill for your services
--We can use and share your health information to bill and get payment from health plans or other entities. Example: We give information about you to your health insurance plan so it will pay for your services.
--How else can we use or share your health information?
We are allowed or required to share your information in other ways – usually in ways that contribute to the public good, such as public health and research. We have to meet many conditions in the law before we can share your information for these purposes. For more information see: www.hhs.gov/ocr/privacy/hipaa/understanding/consumers/index.html.
Help with public health and safety issues. We can share health information about you for certain situations such as:
--Helping with product recalls
--Reporting adverse reactions to medications
--Reporting suspected abuse, neglect, or domestic violence
--Preventing or reducing a serious threat to anyone’s health or safety
--We can use or share your information for health research.
--Comply with the law
--We will share information about you if state or federal laws require it, including with the
--Department of Health and Human Services if it wants to see that we’re complying with federal privacy law.
--Respond to organ and tissue donation requests
--We can share health information about you with organ procurement organizations.
--Work with a medical examiner or funeral director
--We can share health information with a coroner, medical examiner, or funeral director when an individual dies.
--Address workers’ compensation, law enforcement, and other government requests
--We can use or share health information about you:
--For workers’ compensation claims
--For law enforcement purposes or with a law enforcement official
--With health oversight agencies for activities authorized by law
--For special government functions such as military, national security, and presidential protective services
--Respond to lawsuits and legal actions
--We can share health information about you in response to a court or administrative order, or in response to a subpoena.
--We are required by law to maintain the privacy and security of your protected health information.
--We will let you know promptly if a breach occurs that may have compromised the privacy or security of your information.
--We must follow the duties and privacy practices described in this notice and give you a copy of it.
--We will not use or share your information other than as described here unless you tell us we can in writing. If you tell us we can, you may change your mind at any time. Let us know in writing if you change your mind.
For more information see: www.hhs.gov/ocr/privacy/hipaa/ understanding/consumers/noticepp.html.
Changes to the Terms of This Notice
We can change the terms of this notice, and the changes will apply to all information we have about you. The new notice will be available upon request, in our office, and on our web site.
This Notice of Privacy Practices applies to the following organizations:
Pro Vasectomy LLC
December 2, 2020
Agreement to use Electronic Communication
I agree that I am aware that electronic communication (phone, email, text) cannot be guaranteed to be 100% secure. If I am concerned with this, I will request to communicate via encrypted email or phone. Encrypted email increases the complexity of the communication and I am willing to tolerate that complexity. I am aware that mistakes happen and if I will advise Pro Vasectomy if I have received something in error. I understand that there is a risk of my information being inadvertently sent to somebody else.